Our Data Protection Service for Schools starts with a thorough review of your school’s current Data Protection Management Systems against the GDPR requirements. We will then advise on practical steps to be taken by the school and board of management to strengthen its compliance efforts.
We will document which systems in your school contains personal data as well as the purpose of the data, the legal basis for processing, and what security protocols are in place to protect the personal data.
Under the GDPR, DPIAs are mandatory for any new high risk processing projects i.e. CCTV Use. The DPIA process will allow you to make informed decisions about the acceptability of data protection risks, and communicate effectively with the individuals affected.
Having mapped this data, we will then define a Records Retention Policy for data under your control and how and when you will destroy data.
Prepare / Update the policy in accordance with the requirements of GDPR incl. CCTV, Lawful Processing Criteria, Consent Management, Subject Access Requests, Data Security Breaches etc.
Ensure that Data Processing Agreements are in place with key suppliers who can process data on your behalf as per the requirements of GDPR i.e. IT Contractors, Hosting Providers, Payroll Software etc.
Preparation of privacy statements for the website, enrolment forms, application forms, emails signature disclaimers, CCTV Notices etc.
Staff Training on the Data Protection Policy specific to their individual responsibilities at the school. Staff Briefing on the Data Protection Policy incl. Q&A Session to take place with staff to address questions of concerns they may have around GDPR compliance. Key output from the briefing is that all staff sign acknowledgement of the Data Protection Policy.
Our Data Protection Service for Schools is then continued over the following 12 Months by phone & email to support to the school on GDPR related queries. Dealing with a Subject Access Request? Sharing data with a new software provider? Updating Enrolment Forms? We provide same day advice and assistance to you for up to 12 months.
” I have said several times since September, that it was money well spent when we engaged Ark Services because I have such peace of mind over the minefield which Data Protection and GDPR has become since May 2018.”
“I have been very impressed with the level and quality of service from Ark Services. I would recommend your company without reservation. Many thanks.”
How we use your data:
We will retain and process personal data you supply us only in relation to the service that is relevant to you. After that initial contact, if you do not wish to be contacted again we will respect your wishes and delete your contact information from our database. For more information please see our Privacy Statement.
Opening Hours
Mon-Fri: 09:00 – 17:00