Meánscoil Iognáid Rís (Naas)

Location: Naas, Co. Kildare. | c. 1000 Students | c. 80 Staff

Case Study

Meánscoil Iognáid Rís meet their GDPR obligations with Ark

In April 2021, Meánscoil Iognáid Rís engaged Ark to work with their school leaders and key stakeholders to develop GDPR compliance.

Ark has developed an innovative approach to GDPR compliance in schools. Over the course of 4 weeks, we were able to address all areas of GDPR with the school.

Problem

The General Data Protection Regulations is a difficult piece of legislation to implement in any organisation let alone a school. 

There is a lack of available time, expertise, and focus on this topic to make a meaningful impact on GDPR compliance.

Solution

Ark proposed an approach that would engage school leaders and key stakeholders on GDPR.

Our expertise and proven methodology would ensure the school could identify gaps in current systems and then implement a practical plan to achieve compliance.

Staff Training for Schools

Stage 1: GDPR Workshops

GDPR Workshops were held with key stakeholders, including Management, Office, SEN, Guidance Counsellors, Year Heads and I.T. Dept to understand how the school handles data. Through these workshops, Ark advised and agreed on an action plan for each group.

Stage 2: Policy & Resource Pack

The Policy Pack was then prepared, which included Data Protection, CCTV and AUP policies. Ark updated enrolment forms, established agreements with relevant 3rd parties and provided additional recourses to demonstrate GDPR Compliance.

Stage 3: Staff Training

Staff training then took place via our eLearning Platform – The Ark Academy™. This online training has brought the wider staff through their individual GDPR responsibilities in everyday teaching and learning. 

Stage 4: Retained Support

Now, when the school needs GDPR advice, school leaders have same-day access to expertise, advice and opinion from a dedicated point of contact.

Proven GDPR Methodology

The Ark Approach

Our 4 Stage Process proved successful in addressing Meánscoil Iognáid Rís’s GDPR obligations in a comprehensive manner. In less than 4 weeks, workshops were held, policies prepared, and a clear action plan developed.

GDPR Case Study

Success

In just 4 weeks, Meánscoil Iognáid Rís were able to demonstrate GDPR compliance. From start to finish, school leaders and staff were fully supported by the Ark team. 

Sector Specific Expertise

Ark has developed a sector-specific approach to GDPR compliance in schools. This resulted in significant staff engagement and a successful project.

Stakeholder Workshops

Staff benefitted from one-on-one workshops with Ark. These workshops provided an opportunity to address questions or concerns specific to their department. In addition, staff were advised on best practices.

Policy Pack

The Policy Pack was delivered "ratification-ready". This ensured that policies could become live quickly, thus switching the focus to the action plan.

Practical Action Plan

School leaders benefitted from a practical action plan, i.e. one that addressed the gaps in current systems and provided clear guidance on what key stakeholders needed to do in their specific department or area.

Staff Training

Staff Training through The Ark Academy™ delivered the key points of the new Data Protection Policy. The Ark Training Tracker managed course progressions from start to finish resulting in close to zero administration for school leaders.

Management Support

After the initial project had been delivered, school leaders continued to benefit from same-day support for GDPR related queries.

Now taking bookings for Staff CPD Training for August 2022